Constitution of the Castleford Tigers Supporters' Club

PART 1

1. Adoption of the Constitution

a. The association and its property will be administered and managed in accordance with the provisions in Parts 1 and 2 of this constitution.

2. The Name

a. The association’s name is The Castleford Tigers Supporters Club (and in this document is called The Charity).

3. The Objectives

The Charity’s objectives are:

a. To build a stronger relationship between Castleford Tigers RLFC (the Club) and its supporters.

b. To work in harmony with the Club’s current revenue raising ventures.

c. To help raise the profile of the Club in areas where there is currently no profile.

d. To increase the supporter base leading to increased revenue for the Club.

e. To make better use of the Club’s facilities on match days for the Charity’s members.

f. To encourage young people to become involved in the organisation, enabling them to enhance and develop their skills to promote health, well-being and social inclusion.

g. To act with honesty and integrity and work in such a way as to enhance the reputation of the Charity.

4. Application of the Income and Property

a. The income and property of the Charity shall be applied solely towards the benefit of the objectives.

b. None of the income or property of the Charity may be paid or transferred directly or indirectly by way of dividend or bonus or other wise by way of profit to any member of the Charity. This does not prevent:

1. A member who is not also a Committee Member from receiving reasonable and proper remuneration for any goods or services supplied to the Charity.

2. A committee member from buying goods or services from the Charity upon the same terms as other members.

3. No Committee member may be paid or receive any other benefit for being a committee member.

c. If it is proposed that a committee member should receive benefit because of their position on the committee he or she must: 

1. Declare his or her interest in the proposal.

2. Be absent from any part of the meeting at which the proposal is discussed and take part in any discussion on it.

3. Not to be counted in determining whether the meeting is quorate.

4. Not vote on the proposal.

d. If the Committee members fail to follow this procedure, the resolution to confer a benefit upon the committee member will be void and the committee member must repay the value of the benefit received.

5. Dissolution

a. If the members resolve to dissolve the Charity the Committee members will remain in office and be responsible for winding up the affairs of the charity in accordance with this clause.

b. The Committee must collect in all the assets of the charity and must pay or make provision for all the liabilities of the charity.

c. The Committee must apply any remaining property or money directly to the objectives.

d. In no circumstances shall the net assets be paid to or distributed among the members of the charity.

e. The Committee must notify the Commission promptly that the charity has been dissolved. If the Committee are obliged to send the charity’s accounts to the Commission for the accounting period which ended before its dissolution, they must send to the Commission the charity’s final accounts.

6. Amendments

a. Any provision contained in Part 1 of this constitution may be amended provided that:

1. No amendment may be made that would have the effect of making the Charity cease at law.

2. No amendment may be made to alter the objectives if the change would not be within reasonable contemplation of the members.

3. Any resolution to amend the provision of Part 1 of this constitution is passed by not less than two thirds of the members present and voting at a general meeting.

4. Any provision contained in Part 2 of this constitution may be amended, provided that any such amendment is made by resolution passed by a simple majority of the members present and voting at a general meeting.

5. A copy of any resolution amending this constitution must be sent to the Commission within twenty one days of it being passed.

PART 2

7. Membership

a. Membership is open to individuals of all ages and backgrounds.

b. The Committee may only refuse an application for membership if, acting reasonably and properly, they consider it to be in the best interests of the Charity to refuse the application. The Committee must:

1. Inform the applicant in writing of the reason for the refusal within twenty one days of the decision.

2. The Committee must consider any written representations the applicant may take about the decision. The Committee's decision following any written representations must be notified in writing but shall be final.

c. Membership is not transferable to anyone else.

d. The Committee must keep a register of names and addresses of all members.

e. The Committee can set an annual membership fee.

8. General Meetings

a. The Charity must hold a general meeting within 12 months of the date of the adoption of this constitution.

b. An annual general meeting must be held in each subsequent year and not more than 15 months may elapse between successive annual general meetings.

c. All general meetings other than annual general meetings shall be called general meetings.

d. The Committee may call a special general meeting at any time.

e. The ability to have an extraordinary general meeting in addition to the Annual General Meeting can be called by the Committee with twenty one days notice.

f. The Committee must call a special general meeting if requested to do so in writing by at least ten members or one tenth of the membership whichever is the greater. The request must state the nature of the business that is to be discussed. If the Committee fail to hold the meeting within twenty eight days of the request, the members may proceed to call a special general meeting but in doing so they must comply with the provisions of this constitution.

9. Quorum

a. No business shall be transacted at any general meeting unless a quorum is present.

b. A quorum is one tenth of the total membership at the time.

c. If a quorum is not present within half an hour from the time appointed for the meeting or if during a meeting a quorum ceases to be present, the meeting shall be adjourned to such time and place as the Committee shall determine.

d. The Committee must reconvene the meeting and must give at least seven clear days’ notice of the reconvened meeting stating the date, time and place of the meeting.

e. The Committee must reconvene the meeting and must give at least seven clear days’ notice of the reconvened meeting stating the date, time and place of the meeting.

f. If no quorum is present at the reconvened meeting within fifteen minutes of the time specified for the start of the meeting the members present at the time shall constitute the quorum for that meeting.

10. Votes

a. Each adult member shall have one vote but if there is an equality of votes the person chairing the meeting shall have a casting vote in addition to any other vote he or she may have.

11. Committee

a. The Charity and its property shall be managed and administered by a Committee (known as the Trustees) comprising the officers and other members elected in accordance with this constitution. The officers and other members of the committee shall be the trustees of the Charity.

b. The Committee shall have up to twelve members and include the following:

1. An Honorary Chairperson.

2. A Steering Committee of four members elected by the Full Committee.

3. A Full Committee of up to twelve members (including the four Steering Committee members and the Honorary Chairman).

4. A Committee Member must be a member of the Charity.

5. No one may be appointed a Committee Member if he or she would be disqualified from acting under the provisions of Clause 13.

6. The number of Committee Members will not be less than four and no more than twelve.

7. A Committee Member may not appoint anyone to act on his or her behalf at any Committee meetings.

12. The Appointment of the Committee

a. The Charity in general meeting shall elect the members of the Committee.

b. Each of the committee members shall retire with effect from the conclusion of the annual general meeting next after his or her appointment but shall be eligible for re-election at that annual general meeting.

c. No one may be elected a committee member at any annual general meeting unless prior to the meeting the Charity is given notice that:

1. Is signed by a member entitled to vote at the meeting.

2. States the members’ intention to propose the appointment of a person as a committee member.

3. Is signed by the person who is to be proposed to show his or her willingness to be appointed.

d. The appointment of a Committee Member, whether by the Charity in general or by the other Committee Members, must not cause the number of committee members to exceed any number fixed with this constitution as the maximum number of Committee Members.

e. The Committee may not appoint a person to the Committee who has previously been a member of the committee and resigned in the last 3 months (cooling off period).

13. Powers of the Committee

a. The Committee must manage the business of the Charity and they have the following powers in order to further the objectives (but not for any other purpose):

1. To raise funds. In doing so, the Committee must not undertake any substantial permanent trading activity and must comply with any relevant statutory regulative.

2. To buy, take on lease or in exchange, hire or otherwise acquire property and to maintain and equip it for use.

3. To sell, lease or otherwise dispose of all or any part of the property belonging to the Charity. In exercising this power the Committee must comply with section 36 and 37 of the Charities Act 1993.

4. To co-operate with other charities, voluntary bodies and statutory authorities and to exchange information and advice with them.

5. To acquire, merge with or enter into any partnership or joint venture arrangement with any other charity formed for any of the objectives.

6. To obtain and pay for such goods and services as are necessary for the achievement of the objectives.

14. Disqualification and Removal of Committee Members

a. A Committee Member shall cease to hold office if he or she:

1. Ceases to be a member of the Charity.

2. Resigns as a Committee Member by notice to the Committee.

3. Is absent without the permission of the Committee Members from all of their meetings held within a period of six consecutive months and the Committee Members resolve that his or her office be vacated.

4. Does not act with honesty and integrity and fails to transact their business in such a way as to enhance the reputation of the Charity and as such are voted off by secret ballot of the Full Committee.

15. Proceedings of the Committee Members

a. Any Committee Member may call a meeting of the Committee.

b. The Secretary must call a meeting of the Committee if requested to so by a Committee Member.

c. Questions arising at a meeting must be decided by a majority vote.

d. In the case of equal votes the Chair of the meeting shall have the casting vote.

e. No decision may be made by a meeting of the Committee unless a quorum of the Committee is present at the time.

f. The Quorum shall be four Steering Committee members and four other Committee Members.

g. The person elected as Chair will chair the meetings of the Committee.

h. If the Chair is unwilling to preside or is not present within ten minutes after appointed meeting time committee members may appoint one of their number to chair that meeting.

i. The person appointed to Chair meetings shall have no functions or powers except those conferred by this constitution.

16. Minutes

a. The Committee Members must keep minutes off all:

1. Appointments of Committee Members made by the Committee.

2. Proceedings at meetings of the Charity.

3. Meeting of the Committee Members including:

4. The names of the Committee Members present at the meeting.

5. Decisions made at the meetings.

6. Where appropriate, reasons for these decisions.

17. Annual Report and Accounts

a. Committee Members must comply with their obligations under the Charities Act 1993 with regards to:

1. The keeping and accounting records for the Charity.

2. The preparation of annual statement of accounts of the Charity.

3. The transmission of the statements of accounts to the Charity.

4. The preparation of an annual report and its transmission to the Commission.

5. Accounts must be prepared in accordance with the provisions of any Statement of Recommended Practice issued by the Commission.

18. Registered Particular

a. The Committee Members must notify the Commission promptly of any changes to the Charity’s entry on the Central Register of Charities.

19. Notices

a. Any notices required by this constitution to be given to or by any person must either be :-

1. In writing.

2. Given using electronic communications (email).

b. Where this is not practical verbal instruction can be accepted, but must include three parties.

c. Notice be given to a member of the Charity either:

1. Personally

2. By sending it by post.

3. By giving it by electronic communication to the members' email address.

20. Rules

a. The Committee Members may from time to time make rules or by laws for the conduct of their business.

b. Members are to act with honesty and integrity and should transact their business whilst representing the Charity in such a way as to enhance the reputation of the Charity.

c. These bye-laws may regulate the following matters but are not restricted to them:

1. The admission of members of the Charity and rights and privileges of such members, entrance fees, subscriptions and other fees and payments.

2. The conduct of members of the Charity in relation to one another.

3. The procedure at general meetings and meetings of the Committee Members not regulated by the Constitution.

4. The keeping and authenticating of records.

5. The Charity in General Meeting has the power to alter, add to or repeal rules or bye-laws.

6. Committee Members must where possible bring rules and bye-laws to the notice of members of the Charity.

7. The rules and by laws shall be binding on all members of the Charity.

END